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Business Services Kickoff 2020


Monday, January. 27: Welcome dinner at 6pm EST

Tuesday, January. 28: Day-long meeting followed by dinner

Wednesday, January. 29: Day-long meeting followed by joint Business Services & I&D dinner

 

Attendees are expected to stay for the full duration of the event and not to leave the meeting earlier without prior approval from Anis Chenchah, CEO - Business Services, Capgemini. 

FAQs
 

What is the dress code?

Attendees can dress in business casuals.
 
 

Do I need a visa to enter Orlando, Florida?
If you are a passport holder of one of the 38 countries eligible for the Visa Waiver Program, you will require an ESTA to enter Orlando, Florida. To apply for an official ESTA, please follow the instructions on the official ESTA application website.

Please note, if you are an Indian passport holder you will need to apply for a business visa. Currently the processing time for a US business visa is 8-12 weeks from the time an employee submits all the documents as per the requirements.

The current approval rate of a US business visa for Indian passport holders is around 60%. 

If you are based in India and require assistance for a US visa, please contact palanivelrajan.a@capgemini.com. 

If you not based in India and have any visa-related queries, please contact Praveen at praveen-venkata-naga.vissapragada@capgemini.com.
 
  

 

Who will incur my travel expenses?
The cost of your accommodation on Monday, 27, Tuesday, 28, and Wednesday, 29, January will be covered by the event budget. The remaining nights should be expensed through your BU in accordance with the Capgemini Travel & Expenses policies. Any additional night stay expenses that constitute a personal stay, either before or after the event, should be settled by the individual before departure. Flight costs are covered by each BU project code.

 
 

What about other expenses?

All expenses (e.g., mini bar, laundry, etc.) are to be settled by the individual on departure and will not be reimbursed by Capgemini.
 
 

Who books my accommodation?

All attendees will have their accommodation booked at the hotel based on the travel dates mentioned on the registration page. Please do not make any separate arrangements or contact the hotel directly.
 

 

Are there any restrictions on flights?

Yes. As per the Capgemini Group policy, the maximum number of employees travelling by a single flight is limited to 25 employees. We are working with the local travel agents to ensure that this limit is strictly adhered to. This means a flight of your choice might not be available if it has already reached the maximum limit. We appreciate your understanding.

All flights are to be booked via the Egencia portal as per the Capgemini Travel Policy. For more information on flight bookings, kindly refer to the Capgemini Travel Policy.

 

How do I access the BSv Kickoff 2020 app?

More information on how to download the app will be shared as the event draws closer.

 

How do I get to the hotel?

The Ritz-Carlton Orlando, Grande Lakes is located about 15 minutes from the Orlando International-Airport. Please arrange your own transportation to the hotel. Departure shuttle transfers will be arranged for your return.
 

What are the power requirements in Orlando, Florida?
For the USA there are two associated plug types; type A and type B. Plug type A is the plug which has two flat parallel pins and plug type B is the plug which has two flat parallel pins and a grounding pin.

 
 

What if I have a special requirement that contradicts with the points stated above?

All deviations from the above mentioned rules need to be approved by Anis Chenchah, CEO - Business Services; please share your concerns with Nouha En-Nabty.
 

The Ritz-Carlton Orlando, Grande Lakes
4012 Central Florida Pkwy
Orlando Florida 32837
United States

Registration Details

Fields marked with an asterisk (*) are required and must be completed.

Travel Information
All flights are to be booked via the Egencia portal as per the Capgemini Travel Policy. For more information on flight bookings, kindly refer to the Capgemini Travel Policy. You can log in later to submit or update your flight details by clicking on the "update details" link in your confirmation email once you register. Please provide specific details about your flight as this information will be used to arrange your return ground transportation.
Hotel Information
The cost of your accommodation on Monday, 27, Tuesday, 28, and Wednesday, 29, January will be covered by the event budget. Any additional night stays are to be settled upon departure and expensed to your BU (this excluded personal stay).
Visa Requirements
Additional Information
Mandatory Capgemini Security Training
Please ensure that you take the mandatory online security training prior to your travel. You will receive a separate email from the Capgemini Security team if you need to complete this training.
GDPR
By completing the registration form you will be required to provide us with certain personal data, which will be used solely for the organisation of this event. This data is securely stored for the duration of the event and deleted within 4 weeks of the event end date.
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