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I&D KO 2020

Monday, Jan. 27:  Welcome drinks & dinner starting at 6:00pm at Tranquilo Terrace, Four Seasons Resort  

Tuesday, Jan. 28:
 All day I&D meeting and offsite dinner  

Wednesday, Jan. 29: Offsite activities, joint session with BSv leadership, offsite dinner

Thursday, Jan. 30:
 Departures, side-bar meetings can be planned upon request in the morning

  


FAQs
 

What is the dress code?
Smart casual, relaxed    
 

Do I need a visa to enter Orlando, Florida? 
If you are a passport holder of one of the 38 countries eligible for the Visa Waiver Program, you will require an ESTA to enter Orlando, FL. To apply for an official ESTA please follow the instructions on the official ESTA application website.
 
Please note, if you are an Indian passport holder you will need to apply for a business visa. Currently the processing time for a US business visa is 8-12 weeks from the time an employee submits all the documents as per the requirements.

If you are based in India and require assistance for a US visa, please contact palanivelrajan.a@capgemini.com 

If you are not based in India and have any visa-related queries, please contact Praveen at praveen-venkata-naga.vissapragada@capgemini.com.
 

Who books my accommodation?
All attendees will have their accommodation booked at the hotel based on the travel dates they confirm on their registration page. Please do not make any separate arrangements or contact the hotel directly.  

Are there any restrictions on flights?
Do not book your flights without approval from your Regional Director. Once approved, please book and expense your flights as normal. 

There is a restriction from Capgemini Group of no more than 25 employees on any single flight. We are working with the local travel agents to ensure that this restriction is strictly enforced. This means that you might not get a preferred flight if it has already reached the restricted number. We appreciate your understanding.  


How do I access the I&D KO 2020 app?
Further information on how to download the I&D KO 2020 app will be sent to you as the event draws closer.  


How do I get to the hotel?
Four Seasons Resort Orlando is located 30 minutes from Orlando International Airport. Please arrange your own transportation to the hotel. Departure shuttle transfers will be arranged for your return.  


What are the power requirements in Orlando, Florida?

For USA there are two associated plug types, type A and B. Plug type A is the plug which has two flat parallel pins and plug type B is the plug which has two flat parallel pins and a grounding pin.  


Can I bring my family with me?

As this is an important meeting to set the direction for the year, with a very full agenda, we strongly advise against bringing family. However, if absolutely necessary, then it will be permitted, providing you attend every agenda event and that you pay for the additional accommodations and any other expenses incurred by any family members.    


What if I have a special circumstance that is in contradiction of the above information?
All deviations from the above need to be approved by the CEO; please raise your request with Eva Terni.

 

Four Seasons Resort Orlando
10100 Dream Tree Blvd
Orlando Florida 32836
United States

Registration Details

Fields marked with an asterisk (*) are required and must be completed.

Travel Information
Please provide as soon as possible and no later than December 6th your tentative flight details. For the actual bookings of your travel you need to align with your regional/practice leader, as cost impact should fall in 2020. You can log back in at a later date to submit or update your flight details by clicking on the "update details" link in your confirmation email once you register. Accurate details are required as we are arranging your ground transportation.
Hotel Information
Rooms from Monday, Jan. 27 to Thursday, Jan. 30 are secured at a negotiated rate. You will be asked to settle the cost of your accommodation upon checkout. Any extension before Jan. 27th or after Jan. 30th will need to be approved by your regional/practice leader.
Visa Requirements

You may require a visa to enter Orlando. Please note that Indian passport holders need a US business visa to travel to US for this event. Currently, the processing of a US business visa takes 8-12 weeks from the time an employee submits all the documents as per the requirements.

For visa assistance, please contact Praveen at praveen-venkata-naga.vissapragada@capgemini.com.
Additional Information
Mandatory Capgemini Security Training
Please ensure you take the mandatory online security training prior to travelling. You will receive a separate email from Capgemini Security if you need to complete this training.
GDPR
By completing the registration form you will be required to provide us with certain personal data, which will be used solely for the organisation of this event. This data is securely stored for the duration of the event and deleted within 4 weeks of the event end date.
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